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UC Grants

The Undergraduate Council helps to fund student groups and through grants. There are two primary grant types, upfront and retroactive.

How To Apply

  • Funding Policy Guide

    Check the Policy Guide to learn what you can get funding for!

  • Completed Project Form

    Please fill out the Completed Project Form to submit your receipts after your event has occurred. The form can be accessed via your grant’s online status portal, the link to which is given in all confirmation emails.

Spring 2017 Interview Timeline

Interviews will occur from 7pm-9pm in Memorial Hall basement. We’ll usually be in Room 028, but look in the Flyby area (Loker Commons) if we aren’t there.

Applicants sent Sunday by 11:59pm will interview that Wednesday. Club sports: your interviews are on Wednesday 3/8, so your deadline is Sunday 3/5. Remember to bring your complete team roster to the interview!

2/8/2017 Regular
2/15/2017 Regular
2/22/2017 Regular
3/1/2017 Regular
3/8/2017 Club Sports
3/22/2017 Regular
3/29/2017 Regular
4/5/2017 Regular
4/12/2017 Regular
4/19/2017 Regular

Grant FAQs

Who is eligible for UC funding?

All official student groups are eligible for funding.

What dates are not eligible for funding?

Events that occur during shopping period, reading period, and finals will not be funded.

How does the grants process work?

The UC’s Finance Committee is charged with the administration of the grants fund.

Upon submission of an application, all grant applicants are invited to an interview. Student groups will interview with two committee members, and those members will then make a funding recommendation to the whole committee.

The committee votes on each grant amount, and then compiles all grants recommendations from that week into a grants pack. This grants pack is then sent to the full Council, which must vote on it before funds are distributed.

After approval by the Council, upfront grants are cut by the Treasurer and distributed. Upfront grant recipients must file a Completed Project Form within 21 days after the event, and submit the form along with receipts to the Finance Committee.

Unlike upfront grants, retroactive grants are cut only after submission of the Completed Project Form and receipts. We require all Retroactive Grant Applicants apply for funding after their events have occurred and come to their interviews with their Completed Project Form and receipts compiled in order to expedite the funding process.

How do I submit my receipts?

You can submit receipts through your online grant status portal, which is linked to in your confirmation emails.

What qualifies as an eligible documentation of purchases?

Preferred documentation are actual receipts. We will accept bank statements that clearly delineate all valid purchases. Furthermore, all printing costs must have receipts as well, which can be obtained from a Harvard Papercut account, FedEx Kinkos, or Gnomon Copy.

Any discrepancies found during reconciliation will result in a loss of funding and request for remittance.

For more info, contact…

Saim Raza

Finance Committee Secretary

For any questions about UC grants, please contact Saim at harvard.uc.grants@gmail.com!

Nicholas Boucher

Treasurer

For questions about receiving payment from the UC once a grant has been awarded, contact the Treasurer at HarvardUCTreasurer@gmail.com.