2013-2014 Policy Guide
*All FiCom meetings will be in Loker 028
*Review Funding Policies for funding guidelines
All grant requests must be submitted to the common grants application.
Download a Completed Project Form
Who is eligible for UC Funding?
All official student groups are eligible for funding.
What dates are not eligible for funding?
Events that occur during shopping period, reading period, and finals will not be funded.
What types of funding does the Undergraduate Council offer?
The UC offers two types of funding: upfront and retroactive.
Upfront funding applicants receive their grant checks prior to the event, but must apply at least 21 days prior to the event. In addition, the date of the event must not change.
Retroactive funding applicants receive their grant checks after the event. Retroactive grant applicants must apply in the 21 days after the event.
How does the grants process work?
The UC’s Finance Committee is charged with the administration of the grants fund.
Upon submission of an application, all grant applicants are invited to an interview. Student groups will interview with two committee members, and those members will then make a funding recommendation to the whole committee.
The committee votes on each grant amount, and then compiles all grants recommendations from that week into a grants pack. This grants pack is then sent to the full Council, which must vote on it before funds are distributed.
After approval by the Council, upfront grants are cut by the Treasurer and distributed. Upfront grant recipients must file a Completed Project Form within 21 days after the event, and submit the form along with receipts to the Finance Committee.
Unlike upfront grants, retroactive grants are cut only after submission of the Completed Project Form and receipts. We require all Retroactive Grant Applicants apply for funding after their events have occurred and come to their interviews with their Completed Project Form and receipts compiled in order to expedite the funding process.
How do I submit my Completed Project Form and receipts?
Place all CPFs and receipts into an envelope, along with a check made out the Harvard Undergraduate Council covering any unused funds. CPFs can should be given to the Treasurer, Jonathan Li.
What qualifies as an eligible documentation of purchases?
Preferred documentation are actual receipts. We will accept bank statements that clearly delineate all valid purchases. Furthermore, all printing costs must have receipts as well, which can be obtained from a Harvard Papercut account, FedEx Kinkos, or Gnomon Copy.
Any discrepancies found during reconciliation will result in a loss of funding and request for remittance.
DAPA grants are funded by the UC. DAPA grants are dispensed to help students with creative ideas for social events realize those ideas. .
If you have any questions about the DAPA application.
To apply for a DAPA grant, go to the Google Form application here.
Contact Leah Singer, Finance Committee Chair: firstname.lastname@example.org