To claim your grant check, please follow the instructions and submit your Completed Project Form:
Completed Project Form.

It is highly recommended that all Retroactive Grant applicants come to their Finance Committee interviews with their CPF and receipts organized. This will help expedite the process and ensure you receive your money faster.

Note: Completed Project Forms MUST be submitted within 21 days of your event in order to receive funding.

Please carefully look over the grant process to ensure you receive your money.

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For UPFRONT Grant Applicants:

Step 1: Apply for your grant online and come in for your interview on Wednesday night.

Step 2: FiCom deliberates on your award, and notifies you by Thursday night.

Step 3: The full Grants Pack is sent to the floor for a full council vote at UC Gen on Sunday night.

Step 4: If passed, the Treasurer will print your check and: (1) mail it to the address provided, or (2) directly hand your check to you at the next FiCom Meeting, Monday nights at 7:30pm in Loker 028.

NOTE:
If you want the Treasurer to mail your check, it often takes 7 or more days through University Mail. If the check is lost and needs to be rewritten for any reason, $20 will be removed from the next check in order to cover our fees for voiding checks.

Step 5: Please cash your check ASAP so that we can reconcile our available funds. If you do not cash your check within the 180 day limit, it will be automatically voided and we WILL NOT write you a new check.

Step 6: WITHIN 21 DAYS OF YOUR EVENT, YOU MUST SUBMIT A COMPLETED PROJECT FORM.

NOTE:
If you receive an Upfront Grant and do not turn in your CPF within 21 days of your event, you will not be permitted to interview or receive funds for future grants until the CPF is submitted. Failure to do so may also result in a loss of future funding.

Step 7: The FiCom Grants Vice Chair conducts reconciliations on all CPFs and reports the amounts to the Treasurer. If you spend less than the awarded amount, you must write a remittance check for the remaining balance.

* * * * *

For RETROACTIVE Grant Applicants:

Step 1: Apply for your grant online and come in for your interview on Wednesday night.

NOTE:
PLEASE BRING YOUR RECEIPTS STAPLED TO THE BACK LEFT OF YOUR COMPLETED PROJECT FORM TO YOUR FICOM INTERVIEW. This will ensure that you receive your funding as soon as possible, and that your CPFs are not lost in the mail, thus delaying your award. Since you know the amount you spent and are subsequently requesting, you should already have your receipts available to bring to us.

Step 2: FiCom will deliberate on your funding for your already-completed event, and will notify you as to your award by Thursday night.

Step 3: The full Grants Pack is sent to the floor for a full council vote at UC Gen on Sunday night.

Step 4: If passed, the Treasurer will print your check and hold it in order to directly hand it check to you at the next FiCom Meeting, Wednesday nights at 7pm in Loker 028. All checks not handed out at the FiCom Meeting will automatically be mailed Wednesday nights.

NOTE:
Mailed checks often take 7 or more days through University Mail. If the check is lost and needs to be rewritten for any reason, $20 will be reduced from the next check in order to cover our fees for voiding checks.

Step 5: Please cash your check ASAP so that we can reconcile our available funds. If you do not cash your check within the 180 day limit, it will be automatically voided and we WILL NOT write you a new check.

NOTE:
NO CHECKS WILL BE WRITTEN FOR RETROACTIVE GRANTS UNTIL A COMPLETED PROJECT FORM, WITH RECEIPTS, IS TURNED IN TO FICOM. THERE WILL BE NO EXCEPTIONS. PLEASE BRING YOUR CPF’S WITH YOU TO YOUR GRANT INTERVIEW.

NOTE:
FAILURE TO SUBMIT A CPF WITHIN 21 DAYS FOR RETROACTIVE GRANTS WILL RESULT IN IMMEDIATE CANCELLATION OF ALL FUNDING FOR THAT GRANT.

If you have any questions, don’t hesitate to ask us.

Best.

FiCom

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